Staff Jobs

Job Title: Administrative Coordinator
Job ID: 15029
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
Department: Haas School of Business
Regular/Temporary: Regular
Application Review Date: The First Review Date for this job is: January 2, 2013
Closing Date- January 16, 2013

Departmental Overview

The Haas School of Business develops innovative leaders -  individuals who redefine how we do business.  Berkeley-Haas, second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs.  A team of 300 staff members supports these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management,  Administration, and Development. 

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually.  Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.

To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html   

The Part-time and Executive MBA Programs & Part-time MBA Admissions office are recruiting an Administrative Coordinator.

Reporting to the Executive Director, the Administrative Coordinator is responsible for providing students services, program and admissions administrative support, event planning, business services and customer service. 

This entry-level student services professional’s primary focus is to enhance the applicant and student experience by supporting the delivery of a wide variety of services to Part-time and Executive MBA applicants and students from initial inquiry through graduation. 

The Administrative Coordinator is required to work some weeknights and Saturdays on a semi-regular basis and is required to travel off-campus within the Bay Area on occasion.

Responsibilities

ADMINISTRATIVE:
•  Manages facility and operational needs of the Program and Admissions Office (i.e., room reservations, facility access, orders security and janitorial services as needed) at Haas and off-site locations in the Bay Area
•  Serves as main receptionist for both the Program and Admissions Office. 
•  Responds to telephone, e-mail and web inquiries from prospective students and other parties regarding the Part-time and Executive MBA programs and admissions requirements in a timely and professional manner.
•  Forwards non-routine inquiries in-person, by phone, or by e-mail to appropriate staff member.
•  Manages transportation services for students, including parking permit purchase and distribution, as well as daily bus shuttle service
•  Manages the textbook ordering and distribution process to students, including coordinating logistics and storage of textbooks with textbook vendor
•  Serves as primary liaison to Media Services on media needs (i.e., A/V equipment, videotape requests, online video posting)
•  Works closely with vendors and Haas Business Services on order placement, purchasing, invoices and bill payment
•  Greets all students and visitors, providing high quality customer service.
•  Coordinates closely with the Full-time MBA Receptionist to maintain superior service during peak periods and lunch breaks.

STUDENT and ADMISSIONS SERVICES:
•  Using knowledge of department policies, services, resources, and personnel, as well as academic requirements and procedures, serves as a resource and provides first-level advising on all MBA programs, admissions procedures, and career service offerings, to students and all parties interested in the Part-time and Executive MBA Programs
•  Checks-in interviewees and class visitors
•  Assists in the coordination of admission feedback telephone appointments.
•  Creates and manages the collection of student information and related materials especially for the production and publication of the student directories 
•  Maintains student Access database particularly in regard to student grades and address changes
•  Manages the production and distribution of student grade letters
•  Assist in maintenance of program web pages and e-mail aliases
•  Processes reimbursements for students on an as-needed basis

EVENT PLANNING:
•  Manages the master calendar for programs
•  Coordinates events such as lunches and dinners
•  Works closely with vendors providing catering and other goods
•  Assists with admissions and academic programming events including Information Sessions, Admit Receptions, Orientation, Graduation, Mid-Program Academic Retreat, and Elective Nights

FACULTY SERVICES:
•  Assists faculty with requests
•  Manages collection of grades from instructors
•  Manages the online presentation of course syllabi
•  Distributes and maintains class registration lists and face pages for faculty

Required Qualifications

•  Experience working with diverse and demanding stakeholders, especially mid-career professionals
•  Demonstrated outstanding organizational, written and oral communications skills
•  Strong interpersonal skills
•  Demonstrated solid skills in Microsoft Office, especially Word and Excel
•  Strong attention to detail
•  Excellent judgment
•  Must be self-motivated and able to work independently as well as be an integral team member
•  Must be able to work evenings and Saturdays occasionally
•  Must be able to travel to the South Bay on occasional Saturdays
•  Similar experience or training

Preferred Qualifications

• A Bachelor's degree from an accredited 4 year university or college is a preferred qualification.

Salary & Benefits

The salary for this career position will range between Step 1: $41,448 up to Step 8: $48,576 annually plus benefits.

For information on the comprehensive benefits package offered by the University visit:

http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This position is classified as a (_) Assistant III.

This job posting replaces Job 14992 with revisions.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer.

HOW TO APPLY:

UC Berkeley has an online applicant website and no longer accepts applications via mail.

We require applicants to submit a cover letter and resume when applying for this position.

Please submit the cover letter and resume as a single attachment when applying.

To apply, please visit http://jobs.berkeley.edu

Haas School Staff Positions Currently Open