Administration & Resources


Reserving a Room at the Haas School of Business


Haas Faculty / Staff


Rental Costs
Required Forms
Reservations
Cleaning, Maintenance, and Set-up Fees
Keys
Audio/Visual
Catering
Furniture Set-up
Decorations and Signs
Waiving of Fees
Revocations and Refusals
Contact Information


Rental Costs:


Conference Room

Haas Internal

Haas Hosted

Wells Fargo Room

N/C

$175

Andersen Auditorium

N/C

$275

Haas Courtyard

N/C

$125

B of A Forum

N/C

$125


Classroom (Seats)

Haas Internal

A/V

C110 (42)

N/C

Y

C125 (62)

N/C

Y

C135 (62)

N/C

Y

C210 (64)

N/C

Y

C220 (64)

N/C

Y

C230 (130)

N/C

Y

C250 (23)

N/C

Y

C320 (31)

N/C

Y

C325 (31)

N/C

Y

C330 (31)

N/C

Y

C335 (28)

N/C

N

C337 (10)

N/C

N

F310 (40)

N/C

N

F320 (52)

N/C

Y


Fees applicable for the fiscal year


Haas Internal events are those events in which Haas faculty, staff and/or students make up 75% or more of the participants.


Setup/Take down time


Event organizers must include in their contracted hours of rental sufficient turnover time for setting up and taking down of events. Typically, this means 1.5 hours prior to and 1 hour after the event. Access to the rented room will not be permitted until the time for which it is contracted.


Refundable Security Deposit


For UCB groups paying by check, a deposit will be required as collateral against cleaning fees or property damage. The deposit is 50% of total room rental fees and should be paid with a separate check so that it can be returned. For UCB groups paying by chartstring, no security deposit will be charged unless cleaning or damage fees are incurred.


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Resources:  



These are Word documents; you will need to print them, complete them, and fax them to 510-642-4700.


Catering insurance


All non-campus caterers must add UC Regents as an Additional Insured and fax a copy of the declaration page to the Room Reservation Coordinator at (510) 642-4700.  


Fire Permits are required for BBQ’s or other uses of fire such as hotplates or candles, as well as for canopies. Please contact the Fire Marshall at (510) 643-5809 or (510) 643-8373.  


Alcohol permits


Events having alcohol must fill out an Alcohol Permit and have it approved by Facilities Department Manager. No alcohol or permits are allowed for Undergraduate events. Alcohol permits can be obtained from UCPD as well as the Room Reservation Coordinator.


Parking Permits can be obtained through the Parking and Transportation Department. Please call (510) 642-4283.


Liability


The sponsoring organization renting the facility is responsible for:


  1. Any damage to the building, equipment, and/or furnishings caused by persons attending the event
  2. Enforcing UC Berkeley alcohol guidelines and smoke-free policy
  3. Restoring the facilities to their original state after the event

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Reservations:  


Classroom Reservations


Campus and Haas class scheduling have priority over Haas classrooms including Andersen Auditorium, including Andersen Auditorium. Scheduled class courses will be finalized after the add-drop date of each semester (about the fourth week of semester). After this date, the EMS system (http://ems.haas.berkeley.edu) will be open for staff, faculty, MBA, PH.D, and Undergraduate sponsored student organizations to make their own room reservations, up to thirty days in advance.


Please contact Room Reservation Coordinator for the following classroom reservations: weekend, more than 30 days in advance, and prior to the add-drop date. All class courses must be finalized before any reservations can be confirmed. 


Conference Room Reservations


Requests for the Wells Fargo Room, Bank of America Forum and the Haas Courtyard can be submitted through the Event & Space Management site at ems.haas.berkeley.edu/. The requests will be reviewed by the Event Space Management Committee and responded to on a rolling basis.


Due to class scheduling, reservations for the Andersen Auditorium cannot be confirmed until three weeks into each semester due to add/drop.


No food or drink is allowed in the Andersen Auditorium. For Andersen events that require pre-registration and/or catering, the Bank of America Forum must be reserved in conjunction with the Auditorium. When using the Forum, please be careful not to block any walkways, stairways, or doorways with furniture, tape, or other barriers. Failure to comply with this important safety regulation may result in loss of reservation rights.


Reservations are confirmed and guaranteed only upon receipt of all applicable forms and fees. These must be turned into the Room Reservation Coordinator at least two weeks prior to an event.


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Cleaning, Maintenance, and Set-up Fees:


All groups are expected to return the facility to its normal condition at the conclusion of the event. If extraordinary cleaning/repair is deemed necessary, the additional vendor contractual fees will be recharged to the event organizer/sponsor. If additional cleaning is anticipated please submit cleaning request to fixit@haas.berkeley.edu. Please note: Organizers of conferences and large events (at the discretion of the Facilities Department, but generally including any events that will have at least 75 attendees, use multiple spaces/rooms at Haas, and/or involve catering or other foodservice) are required to submit an official request for cleaning by campus custodians, and may not opt to assume personal responsibility for cleaning. This request should be submitted to the Room Reservation Coordinator at least two weeks before the conference or event is to begin. Cleaning fees will be billed accordingly. Any debris abandoned after the event will result in loss of security deposit or charge to chartstring.


  • Wells Fargo Room: You are responsible for leaving the room as you found it - empty and clean. After the event, the furniture should be returned to the closet and the room should be cleaned up. If you have any questions, please see the instructions for cleaning posted in the closet. There is a vacuum in the storage closet and cleaning supplies in the kitchen. Please remove all trash from the room and kitchen and bring to the dumpsters located behind the Bank of America Forum and then reline bins. Clean kitchen surfaces and sweep/mop kitchen floor.
  • B of A Forum and Courtyard : After your event all trash must be removed from the floor or ground. Trash must be emptied in the trash enclosure on the Faculty Building loading dock – accessible from the B of A Forum 3rd floor double doors. These areas must be cleaned at the end of your event as they are public areas.
  • Arthur Andersen Auditorium: No food or drink is permitted in the Arthur Andersen Auditorium. After your event all trash must be removed from the floor. Trash must be emptied in the trash enclosure on the Faculty Building loading dock – accessible from the B of A Forum 3rd floor double doors.
  • Classrooms: After your event all trash must be removed from the floor and surfaces. Trash must be emptied in the trash enclosure on the Faculty Building loading dock – accessible from the B of A Forum 3rd floor double doors.

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Keys:  


Pick up keys for events during key hours (Room S549, M-F 9am-4pm) the day of your event or at the earliest, the day prior to the event. Keys must be returned after the event or the next business day.


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Audio/Visual:


For audio/visual services, please contact Haas Media Services at (510) 643-0431.


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Catering:


For a list of authorized caterers, please contact the Room Reservations Coordinator at (510) 643-0475 or roomres@haas.berkeley.edu. It is important that the caterer is determined at least two weeks in advance. Please note that a non-authorized caterer will need to add UC Regents as an additional insured on their liability insurance before they can be authorized to serve food at an event at the Haas School.


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Furniture Set-up:


The Wells Fargo Room closet includes 119 black plastic chairs, 14 small round tables (seat 5), and three rectangular tables (seat 8). Additional tables and chairs for classrooms, Anderson Auditorium, Courtyard, and Bank of America Forum can be requested from Campus Movers.


If additional furniture is needed or assistance with setup/break down, contact Campus Movers at (510) 643-6262. There is a charge for all services provided by Campus Movers.


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Decorations and Signs:


No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior woodwork of Wells Fargo, Andersen Auditorium, B of A Forum or classrooms. Banners must be draped on a table. Only approved adhesives may be used to affix signs to the wall. These adhesives may be obtained from the Room Reservation Coordinator in room S549. All other adhesives will cause damage to the wall and will result in loss of security deposit or charge to chartstring.


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Waiving of Fees:


Waivers of rental fees may be extended to functions hosted by the office of the Chancellor and the UC President when they are personally in attendance at the event.


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Revocations and Refusals:  


All reservations are revocable in cases of space-planning emergencies, as determined by the dean’s event subcommittee and classroom scheduling.


Haas reserves the right to refuse future rentals to organizations that do not comply with these policies.


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Contact Information:


For event assistance during the week, please call the Room Reservation Coordinator at


(510) 643-0475 or the Facilities Department at (510) 642-9106 or (510) 642-4617.


For all questions on reserving a room at Haas, contact:


Room Reservation Coordinator
Haas School of Business
510-643-0475
roomres@haas.berkeley.edu

Emergencies, please call UC Police Department at 9-911 or (510) 642-6760.


Security is available for weekend unlock/lock services, please contact onsite security guard at beeper number (510) 292-7800 or UCPD at (510) 642-6760.


Web Site Address for This Policy: http://haas.berkeley.edu/haas/rooms/


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