Administration & Resources


Reserving a Room at the Haas School of Business


UCB Students


 

Haas Graduate Students and Haas Sponsored Undergraduate Student Organizations


Rental Costs
Required Forms
Reservations
Cleaning, Maintenance, and Set-up Fees
Keys
Audio/Visual
Catering
Furniture Set-up
Decorations and Signs
Waiving of Fees
Revocations and Refusals
Contact Information


Rental Costs:


Conference Room

Haas Internal

Haas Hosted

Weekend Surcharge

Wells Fargo Room

N/C

$175

$175

Andersen Auditorium

N/C

$275

$275

Haas Courtyard

N/C

$125

$125

B of A Forum

N/C

$125

$125


Classroom (Seats)

Haas Internal

Haas Hosted

A/V

C110 (42)

N/C

$25

Y

C125 (62)

N/C

$25

Y

C135 (62)

N/C

$25

Y

C210 (64)

N/C

$25

Y

C220 (64)

N/C

$25

Y

C230 (130)

N/C

$38

Y

C250 (23)

N/C

$20

Y

C320 (31)

N/C

$20

Y

C325 (31)

N/C

$20

Y

C330 (31)

N/C

$20

Y

C335 (28)

N/C

$20

N

C337 (10)

N/C

$15

N

F310 (40)

N/C

$20

N

F320 (52)

N/C

$25

Y


Fees are applicable for the fiscal year 2006-2007.


Haas Sponsored Undergraduate Student Organizations are listed with an "S" next to their name at http://haas.berkeley.edu/Undergrad/organizations.html.


Haas Internal events are those events in which Haas faculty, staff and/or students make up 75% or more of the participants. If the event is on a weekday, there is no charge. If the event is on a weekend, a weekend surcharge will apply, except for those Haas groups whose meeting times are exclusively on weekends.


Haas Hosted events are conducted by a designated unit of the Haas school (including departments, research centers, etc., but not including individual faculty or staff) that feature significant participation from outside Haas (25% and up). The sponsoring Haas unit must be directly responsible for managing all aspects of the event.


Overnight surcharge


Any event over an eight hour period and any overnight event will be charged at 150% of the appropriate rate. This surcharge covers the use of the building beyond the normal workweek.


Setup/Take down time


Event organizers must include in their contracted hours of rental sufficient turnover time for setting up and taking down of events. Typically, this means 1.5 hours prior to and 1 hour after the event. Access to the rented room will not be permitted until the time for which it is contracted.


Refundable Security Deposit
For UCB groups paying by check, a deposit will be required as collateral against cleaning fees or property damage. The deposit is 50% of total room rental fees and should be paid with a separate check so that it can be returned. For UCB groups paying by chartstring, no security deposit will be charged unless cleaning or damage fees are incurred.


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Required Forms:



These are Word documents; you will need to print them, complete them, and fax them to 510-642-4700.


Catering insurance


All non-campus caterers must add UC Regents as an Additional Insured and fax a copy of the declaration page to the Room Reservation Coordinator at (510) 642-4700.


Fire Permits must be obtained for BBQ’s or other uses of fire, such as hotplates or candles. Please contact the Fire Marshall at (510) 643-5809 or (510) 643-8373.


Parking Permits can be obtained through the Parking and Transportation Department. Please call (510) 642-4283.


Liability


The sponsoring organization renting the facility is responsible for:


  1. Any damage to the building, equipment, and/or furnishings caused by persons attending the event
  2. Enforcing UC Berkeley alcohol guidelines and smoke-free policy
  3. Restoring the facilities to their original state after the event

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Reservations:


Classroom Reservations


Monday through Friday, campus and Haas class scheduling have priority over Haas classrooms, including Andersen Auditorium. Scheduled class courses will be finalized after the add-drop date of each semester (about the fourth week of semester). After this date, the Resi system (http://reserve.haas.berkeley.edu) will be open for staff, faculty, MBA, PH.D, and sponsored Undergraduate student organizations to make their own room reservations, up to thirty days in advance, Monday-Friday.


Please contact Room Reservation Coordinator for the following classroom reservations: weekend, more than 30 days in advance, and prior to the add-drop date. All class courses must be finalized before any reservations can be confirmed.


Conference Room Reservations


Reservations for rental of the Wells Fargo Room, Bank of America Forum and Haas Courtyard can be made up to 9 months in advance.


Due to class scheduling, reservations for the Andersen Auditorium cannot be confirmed until the 4th week of each semester.


No food or drink is allowed in the Andersen Auditorium. For Andersen events that require pre-registration and/or catering, the Bank of America Forum must be reserved in conjunction with the Auditorium. The catering carts located in the corner of the Forum belong to Jimmy Beans' cafe and are off-limits. When using the Forum, please be careful not to block any walkways, stairways, or doorways with furniture, tape, or other barriers. Failure to comply with this important safety regulation may result in loss of reservation rights.


Reservations are confirmed and guaranteed only upon receipt of all applicable forms and fees. These must be turned into the Room Reservation Coordinator at least two weeks prior to an event.


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Cleaning, Maintenance, and Set-up Fees:


All groups are expected to return the facility to its normal condition at the conclusion of the event. If extraordinary cleaning/repair is deemed necessary, the additional vendor contractual fees will be recharged to the event organizer/sponsor. If additional cleaning is anticipated please submit cleaning request to fixit@haas.berkeley.edu. Please note: Organizers of conferences and large events (at the discretion of the Facilities Department, but generally including any events that will have at least 200 hundred attendees, use multiple spaces/rooms at Haas, and/or involve catering or other foodservice) are required to submit an official request for cleaning by campus custodians, and may not opt to assume personal responsibility for cleaning. Cleaning fees will be billed accordingly. Any debris abandoned after the event will result in loss of security deposit or charge to chartstring.



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Keys:


Pick up keys for events during key hours (Room S549, M-F 9am-4pm) the day of your event or at the earliest, the day prior to the event. Keys must be returned after the event or the next business day.


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Audio/Visual:


For audio/visual services, please contact Haas Media Services at (510) 643-0431.


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Catering:


For a list of authorized caterers, please contact the Room Reservations Coordinator at (510) 643-0475 or roomres@haas.berkeley.edu. It is important that the caterer is determined at least two weeks in advance. Please note that a non-authorized caterer will need to add UC Regents as an additional insured on their liability insurance before they can be authorized to serve food at an event at the Haas School.


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Furniture Set-up:


The Wells Fargo Room closet includes 119 black plastic chairs, 14 small round tables (seat 5), and three rectangular tables (seat 8). Additional tables and chairs for classrooms, Anderson Auditorium, and Bank of America Forum can be requested from Campus Movers.


If additional furniture is needed or assistance with setup/break down, contact Campus Movers at (510) 643-6262. There is a charge for all services provided by Campus Movers.


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Decorations and Signs:


No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior woodwork of Wells Fargo, Andersen Auditorium, B of A Forum or classrooms. Banners must be draped on a table. Only approved adhesives may be used to affix signs to the wall. These adhesives may be obtained from the Room Reservation Coordinator in room S549. All other adhesives will cause damage to the wall and will result in loss of security deposit or charge to chartstring.


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Waiving of Fees:


Waivers of rental fees may be extended to functions hosted by the office of the Chancellor and the UC President when they are personally in attendance at the event.


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Revocations and Refusals:


All reservations are revocable in cases of space-planning emergencies, as determined by the dean’s event subcommittee and classroom scheduling.


Haas reserves the right to refuse future rentals to organizations that do not comply with these policies.


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Contact Information:


For event assistance during the week, please call the Room Reservation Coordinator at


(510) 643-0475 or the Facilities Department at (510) 642-9106 or (510) 642-4617.


For all questions on reserving a room at Haas, contact:


Room Reservation Coordinator
Haas School of Business
510-643-0475
roomres@haas.berkeley.edu

Emergencies, please call UC Police Department at 9-911 or (510) 642-6760. 


Security is available for weekend unlock/lock services, please contact onsite security guard at beeper number (510) 840-9320 or UCPD at (510) 642-6760.


Web Site Address for This Policy: http://haas.berkeley.edu/haas/rooms/


 


Non-Sponsored Haas Undergraduate Student Groups


Rental Costs
Required Forms
Reservations
Cleaning, Maintenance, and Set-up Fees
Keys
Audio/Visual
Catering
Furniture Set-up
Decorations and Signs
Waiving of Fees
Revocations and Refusals
Contact Information


 [top of page]


Rental Costs:


Conference Room

Haas Internal

Haas Hosted

Weekend Surcharge

Wells Fargo Room

N/C

$175

$175

Andersen Auditorium

N/C

$275

$275

Haas Courtyard

N/C

$125

$125

B of A Forum

N/C

$125

$125


Classroom (Seats)

Haas Internal

Haas Hosted

A/V

C110 (42)

N/C

$25

Y

C125 (59)

N/C

$25

Y

C135 (59)

N/C

$25

Y

C210 (59)

N/C

$25

Y

C220 (59)

N/C

$25

Y

C230 (130)

N/C

$38

Y

C250 (23)

N/C

$20

Y

C320 (31)

N/C

$20

Y

C325 (31)

N/C

$20

Y

C330 (31)

N/C

$20

Y

C335 (28)

N/C

$20

N

C337 (10)

N/C

$15

N

F310 (40)

N/C

$20

N

F320 (52)

N/C

$25

Y


Fees applicable for the fiscal year 2006-2007


Haas Internal events are those events in which Haas faculty, staff and/or students make up 75% or more of the participants. If the event is on a weekday, there is no charge. If the event is on a weekend, a weekend surcharge will apply, except for those Haas groups whose meeting times are exclusively on weekends.


Haas Hosted events are those events in which non-Haas participants make up more than 25% of the total participants. These events areconducted by a unit of the school, including research centers, and include significant participation from outside Haas. The Haas sponsors must be directly responsible for managing all aspects of the event.


Overnight surcharge


Any event over an eight hour period and any overnight event will be charged at 150% of the appropriate rate. This surcharge covers the use of the building beyond the normal workweek.


Setup/Take down time


Event organizers must include in their contracted hours of rental sufficient turnover time for setting up and taking down of events. Typically, this means 1.5 hours prior to and 1 hour after the event. Access to the rented room will not be permitted until the time for which it is contracted.


Refundable Security Deposit
For UCB groups paying by check, a deposit will be required as collateral against cleaning fees or property damage. The deposit is 50% of total room rental fees and should be paid with a separate check so that it can be returned. For UCB groups paying by chartstring, no security deposit will be charged unless cleaning or damage fees are incurred.


[top of page]


Required Forms:



These are Word documents; you will need to print them, complete them, and fax them to 510-642-4700.


Students groups must have signature authorization or purchase insurance for student coordinated events. Insurance can be purchased through the Risk Management Office, please call (510)643-9318.


Proof of insurance must be provided before a reservation can be confirmed. Insurance can be purchased through the Risk Management Office. Please call (510) 643-9318.


Catering insurance


All non-campus caterers must add UC Regents as an Additional Insured and fax a copy of the declaration page to the Room Reservation Coordinator at (510) 642-4700.


Fire Permits must be obtained for BBQ’s or other uses of fire, such as hotplates or candles. Please contact the Fire Marshall at (510) 643-5809 or (510) 643-8373.


Parking Permits can be obtained through the Parking and Transportation Department. Please call (510) 642-4283.


Liability


The sponsoring organization renting the facility is responsible for:


  1. Any damage to the building, equipment, and/or furnishings caused by persons attending the event
  2. Enforcing UC Berkeley alcohol guidelines and smoke-free policy
  3. Restoring the facilities to their original state after the event

[top of page]


Reservations:


Classroom Reservations


Monday through Friday, campus and Haas class scheduling have priority over Haas classrooms, including Andersen Auditorium. Scheduled class courses will be finalized after the add-drop date of each semester (about the fourth week of semester). After this date, the Resi system (http://reserve.haas.berkeley.edu) will be open for staff, faculty, MBA, PH.D, and sponsored Undergraduate student organizations to make their own room reservations, up to thirty days in advance, Monday-Friday.


Please contact Room Reservation Coordinator for the following classroom reservations: weekend, more than 30 days in advance, and prior to the add-drop date. All class courses must be finalized before any reservations can be confirmed.


Conference Room Reservations


Reservations for rental of the Wells Fargo Room, Bank of America Forum and Haas Courtyard can be made up to 9 months in advance.


Due to class scheduling, reservations for the Andersen Auditorium cannot be confirmed until the 4th week of each semester.


No food or drink is allowed in the Andersen Auditorium. For Andersen events that require pre-registration and/or catering, the Bank of America Forum must be reserved in conjunction with the Auditorium. The catering carts located in the corner of the Forum belong to Jimmy Beans' cafe and are off-limits. When using the Forum, please be careful not to block any walkways, stairways, or doorways with furniture, tape, or other barriers. Failure to comply with this important safety regulation may result in loss of reservation rights.


Reservations are confirmed and guaranteed only upon receipt of all applicable forms and fees. These must be turned into the Room Reservation Coordinator at least two weeks prior to an event.


[top of page]


Cleaning, Maintenance, and Set-up Fees:


All groups are expected to return the facility to its normal condition at the conclusion of the event. If extraordinary cleaning/repair is deemed necessary, the additional vendor contractual fees will be recharged to the event organizer/sponsor. If additional cleaning is anticipated please submit cleaning request to fixit@haas.berkeley.edu. Cleaning fees will be billed accordingly. Any debris abandoned after the event will result in loss of security deposit or charge to chartstring.



[top of page]


Keys:  


Pick up keys for events during key hours (Room S549, M-F 9am-4pm) the day of your event or at the earliest, the day prior to the event. Keys must be returned after the event or the next business day.


[top of page]


Audio/Visual:


For audio/visual services, please contact Haas Media Services at (510) 643-0431.


[top of page]


Catering:


For a list of authorized caterers, please contact the Room Reservations Coordinator at (510) 643-0475 or roomres@haas.berkeley.edu. It is important that the caterer is determined at least two weeks in advance. Please note that a non-authorized caterer will need to add UC Regents as an additional insured on their liability insurance before they can be authorized to serve food at an event at the Haas School.


[top of page]


Furniture Set-up:


The Wells Fargo Room closet includes 119 black plastic chairs, 14 small round tables (seat 5), and three rectangular tables (seat 8). Additional tables and chairs for classrooms, Anderson Auditorium, and Bank of America Forum can be requested from Campus Movers.


If additional furniture is needed or assistance with setup/break down, contact Campus Movers at (510) 643-6262. There is a charge for all services provided by Campus Movers.


[top of page]


Decorations and Signs:


No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior woodwork of Wells Fargo, Andersen Auditorium, B of A Forum or classrooms. Banners must be draped on a table. Only approved adhesives may be used to affix signs to the wall. These adhesives may be obtained from the Room Reservation Coordinator in room S549. All other adhesives will cause damage to the wall and will result in loss of security deposit or charge to chartstring.


[top of page]


Waiving of Fees:


Waivers of rental fees may be extended to functions hosted by the office of the Chancellor and the UC President when they are personally in attendance at the event.


[top of page]


Revocations and Refusals:


All reservations are revocable in cases of space-planning emergencies, as determined by the dean’s event subcommittee and classroom scheduling.


Haas reserves the right to refuse future rentals to organizations that do not comply with these policies.


[top of page]


Contact Information:


For event assistance during the week, please call the Room Reservation Coordinator at


(510) 643-0475 or the Facilities Department at (510) 642-9106 or (510) 642-4617.


For all questions on reserving a room at Haas, contact:


Room Reservation Coordinator
Haas School of Business
510-643-0475
roomres@haas.berkeley.edu

Emergencies, please call UC Police Department at 9-911 or (510) 642-6760.


Security is available for weekend unlock/lock services, please contact onsite security guard at beeper number (510) 840-9320 or UCPD at (510) 642-6760.


Web Site Address for This Policy: http://haas.berkeley.edu/haas/rooms/


 


General Campus Student Groups


Rental Costs
Required Forms
Reservations
Cleaning, Maintenance, and Set-up Fees
Keys
Audio/Visual
Catering
Furniture Set-up
Decorations and Signs
Waiving of Fees
Revocations and Refusals
Contact Information


[top of page]


Rental Costs:


Conference Room

Full Day

4 Hours

Weekend Surcharge

Wells Fargo Room

$525

$365

$175

Andersen Auditorium

$825

$575

$275

Haas Courtyard

$350

$245

$125

B of A Forum

$350

$245

$125


Classroom (Seats)

Full Day

4 Hours

A/V

C110 (42)

$75

$38

Y

C125 (59)

$75

$38

Y

C135 (59)

$75

$38

Y

C210 (59)

$75

$38

Y

C220 (59)

$75

$38

Y

C230 (130)

$113

$56

Y

C250 (23)

$60

$30

Y

C320 (31)

$60

$30

Y

C325 (31)

$60

$30

Y

C330 (31)

$60

$30

Y

C335 (28)

$60

$30

N

C337 (10)

$45

$23

N

F310 (40)

$60

$30

N

F320 (52)

$75

$38

Y


Fees applicable for the fiscal year 2006-2007


Overnight surcharge


Any event over an eight hour period and any overnight event will be charged at 150% of the appropriate rate. This surcharge covers the use of the building beyond the normal workweek.


Setup/Take down time


Event organizers must include in their contracted hours of rental sufficient turnover time for setting up and taking down of events. Typically, this means 1.5 hours prior to and 1 hour after the event. Access to the rented room will not be permitted until the time for which it is contracted.


Refundable Security Deposit
For UCB groups paying by check, a deposit will be required as collateral against cleaning fees or property damage. The deposit is 50% of total room rental fees and should be paid with a separate check so that it can be returned. For UCB groups paying by chartstring, no security deposit will be charged unless cleaning or damage fees are incurred.


[top of page]


Required Forms:



These are Word documents; you will need to print them, complete them, and fax them to 510-642-4700.


Students groups must have signature authorization or purchase insurance for student coordinated events. Insurance can be purchased through the Risk Management Office, please call (510)643-9318.


Proof of insurance must be provided before a reservation can be confirmed. Insurance can be purchased through the Risk Management Office. Please call (510) 643-9318.


Catering insurance


All non-campus caterers must add UC Regents as an Additional Insured and fax a copy of the declaration page to the Room Reservation Coordinator at (510) 642-4700.


Fire Permits must be obtained for BBQ’s or other uses of fire, such as hotplates or candles. Please contact the Fire Marshall at (510) 643-5809 or (510) 643-8373.


Parking Permits can be obtained through the Parking and Transportation Department. Please call (510) 642-4283.


Liability


The sponsoring organization renting the facility is responsible for:


  1. Any damage to the building, equipment, and/or furnishings caused by persons attending the event
  2. Enforcing UC Berkeley alcohol guidelines and smoke-free policy
  3. Restoring the facilities to their original state after the event

[top of page]


Reservations:


Classroom Reservations


Monday through Friday, campus and Haas class scheduling have priority over Haas classrooms, including Andersen Auditorium. Scheduled class courses will be finalized after the add-drop date of each semester (about the fourth week of semester). After this date, the Resi system (http://reserve.haas.berkeley.edu) will be open for staff, faculty, MBA, PH.D, and Undergraduate sponsored student organizations to make their own room reservations, up to thirty days in advance, Monday-Friday.


Please contact Room Reservation Coordinator for the following classroom reservations: weekend, more than 30 days in advance, and prior to the add-drop date. All class courses must be finalized before any reservations can be confirmed.


Conference Room Reservations


Reservations for rental of the Wells Fargo Room, Bank of America Forum and Haas Courtyard can be made up to 9 months in advance.


Due to class scheduling, reservations for the Andersen Auditorium cannot be confirmed until the 4th week of each semester.


No food or drink is allowed in the Andersen Auditorium. For Andersen events that require pre-registration and/or catering, the Bank of America Forum must be reserved in conjunction with the Auditorium. The catering carts located in the corner of the Forum belong to Jimmy Beans' cafe and are off-limits. When using the Forum, please be careful not to block any walkways, stairways, or doorways with furniture, tape, or other barriers. Failure to comply with this important safety regulation may result in loss of reservation rights.


Reservations are confirmed and guaranteed only upon receipt of all applicable forms and fees. These must be turned into the Room Reservation Coordinator at least two weeks prior to an event.


Cleaning, Maintenance, and Set-up Fees:


All groups are expected to return the facility to its normal condition at the conclusion of the event. If extraordinary cleaning/repair is deemed necessary, the additional vendor contractual fees will be recharged to the event organizer/sponsor. If additional cleaning is anticipated please submit cleaning request to fixit@haas.berkeley.edu. Cleaning fees will be billed accordingly. Any debris abandoned after the event will result in loss of security deposit or charge to chartstring.



[top of page]


Keys:


Pick up keys for events during key hours (Room S549, M-F 9am-4pm) the day of your event or at the earliest, the day prior to the event. Keys must be returned after the event or the next business day.


[top of page] 


Audio/Visual: 


For audio/visual services, please contact Haas Media Services at (510) 643-0431.


[top of page]


Catering:  


For a list of authorized caterers, please contact the Room Reservations Coordinator at (510) 643-0475 or roomres@haas.berkeley.edu. It is important that the caterer is determined at least two weeks in advance. Please note that a non-authorized caterer will need to add UC Regents as an additional insured on their liability insurance before they can be authorized to serve food at an event at the Haas School.


[top of page]


Furniture Set-up:  


The Wells Fargo Room closet includes 119 black plastic chairs, 14 small round tables (seat 5), and three rectangular tables (seat 8). Additional tables and chairs for classrooms, Anderson Auditorium, and Bank of America Forum can be requested from Campus Movers.


If additional furniture is needed or assistance with setup/break down, contact Campus Movers at (510) 643-6262. There is a charge for all services provided by Campus Movers.


[top of page]


Decorations and Signs:


No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior woodwork of Wells Fargo, Andersen Auditorium, B of A Forum or classrooms. Banners must be draped on a table. Only approved adhesives may be used to affix signs to the wall. These adhesives may be obtained from the Room Reservation Coordinator in room S549. All other adhesives will cause damage to the wall and will result in loss of security deposit or charge to chartstring.


[top of page]


Waiving of Fees:


Waivers of rental fees may be extended to functions hosted by the office of the Chancellor and the UC President when they are personally in attendance at the event.


[top of page]


Revocations and Refusals:  


All reservations are revocable in cases of space-planning emergencies, as determined by the dean’s event subcommittee and classroom scheduling.


Haas reserves the right to refuse future rentals to organizations that do not comply with these policies.


[top of page]


Contact Information:


For event assistance during the week, please call the Room Reservation Coordinator at


(510) 643-0475 or the Facilities Department at (510) 642-9106 or (510) 642-4617.


For all questions on reserving a room at Haas, contact:


Room Reservation Coordinator
Haas School of Business
510-643-0475
roomres@haas.berkeley.edu

Emergencies, please call UC Police Department at 9-911 or (510) 642-6760.


Security is available for weekend unlock/lock services, please contact onsite security guard at beeper number (510) 840-9320 or UCPD at (510) 642-6760.


Web Site Address for This Policy: http://haas.berkeley.edu/haas/rooms


[top of page]