Haas spaces are booked through the Event Management System (EMS).
Each space has differing policy and process for booking as outlined below.
For an overview of the differences in spaces, visit Choosing a Space: Classroom or Event Venue?
Academic courses have priority booking in classroom space. Classrooms may also be reserved by staff and faculty for events in accordance with existing university policies, campus regulations, and any Haas-specific restrictions.
Classrooms are requested, reviewed, and confirmed on a first come first serve basis. Requests must be submitted at least 2 business days in advance.
Classrooms availability is subject to the academic restrictive periods. There are two time periods that affect the method of placing classroom requests: the Indirect Booking and Direct Booking period.
- During the Indirect Booking period, use the Classroom Request Form (opens in a new tab).
- During the Direct Booking period, use EMS.
We are currently in the Indirect Booking period.
|
Direct Bookings Periods |
Indirect Booking Periods |
| 2/10/2025 – 5/4/2025 | 5/5/2025 – mid September 2025 |
| mid September 2025 – 12/7/2025 | 12/7/2025 – mid February 2026 |
| mid February 2026 – 5/3/2026 | 5/4/2026 – mid September 2026 |
Academic events, academic-related events, and major annual or mission critical events have priority in Event Venues.
Event Venues are requested, reviewed, and confirmed according to the Haas space management policy, not on a first come first serve basis. Requests for Spieker Forum must be submitted through EMS, at least 45 business days in advance. All other Event Venues must be submitted at least 30 business days in advance.
Requests for Event Venues can be submitted through EMS no sooner than one semester in advance.
Haas students are permitted to book group study rooms for work with three or more students. Students are asked to use other public spaces for individual study or one-on-one work.
Group study rooms are booked directly through EMS on a first come first serve basis. The following parameters apply:
- Maximum of 2 reservations per student, per day – up to 60 minutes each
- 1st and 2nd floor Chou Hall study rooms are available to Haas Undergraduate Students
- 3rd, 4th and 5th floor Chou Hall study rooms are available to Haas Graduate Students
- Haas Library study rooms are available to all Haas students
- If a group study room goes unused the first 15 minutes of a reservation, this is considered a no-show and the reserved study room is “open” for use by another group for that reservation period. (Note: It will not be auto cancelled in EMS, but informally can be considered cancelled by no-show status)
Haas staff, faculty, and PhD students are permitted to book conference rooms for meetings with three or more people. Rooms can be booked 6 months in advance.
Conference rooms are booked directly through EMS on a first come first serve basis. Certain conference rooms are restricted to specific groups, e.g. only staff or only faculty.
Berkeley Executive Education (BEE) programs have priority in BEE spaces. When not being utilized by BEE, they are requestable by Haas Staff.
Requests for BEE spaces are reviewed and confirmed by the BEE program office. Requests can be submitted through EMS up to 3 months in advance, but will only be confirmed two weeks in advance.