Seeking Applicants for Office Manager at the Energy Institute at Haas

May 21, 2026

The Energy Institute at Haas is hiring an Office Manager. The Office Manager is responsible for the general operations of the Energy Institute at Haas, including activities in IT, purchasing, event planning and execution, website management, social media/marketing, and facilities. The Office Manager will also support The Strauch Cleantech to Market (C2M) course and the Berkeley Energy and Resource Collaborative (BERC) with certain events and administrative functions.

In addition to the skills necessary to fulfill these responsibilities, we are looking for a candidate who is excited by the Energy Institute’s research and outreach and wants to contribute actively to creating a welcoming and supportive community for the students, staff, faculty and affiliates.

For full consideration, please submit an application by June 15, 2026. Reviews of candidates and interviews may be scheduled as soon as June 5.

Please share this opportunity within your networks. The full job description can be found at the bottom of this page.

To apply, please go to Berkeley Jobs.

Candidates external to UC: click on the “External Applicants” link, then the “External Applicants Apply Here” link. Enter the number 86265 in the “Search Jobs” link.

Candidates internal to UC: click on the “Internal UC Berkeley Applicants” link and then click on your UC location to log in. Enter the number 86265 in the “Search Jobs” link.

 

Job Opening – Office Manager (4263C), Haas School of Business – #86265

Departmental Overview

The Energy Institute at Haas (EI) is a premier center for energy economics and policy. Our mission is to advance an economically and environmentally sustainable energy future through rigorous research, teaching, and policy engagement. EI program staff collaborate closely with faculty to deliver research and outreach.

The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Application Review Date

For full consideration, please submit an application by June 15, 2026. Reviews of candidates and interviews may be scheduled as soon as June 5.

Responsibilities

The Office Manager is responsible for the general operations of the Energy Institute at Haas, including activities in IT, purchasing, event planning and execution, website management, social media/marketing, and facilities. The Office Manager initiates and develops administrative operations, manages some databases, engages in special projects, and ensures compliance with University policies in all areas. The Office Manager also is responsible for event planning and execution for all conferences, seminars, executive education courses, business meetings, and two annual week-long research conferences hosted by the Energy Institute. The Office Manager also supports The Strauch Cleantech to Market (C2M) course with event planning and website maintenance. The position supports the Berkeley Energy and Resource Collaborative (BERC) through coordination with BERC leadership on two annual high-profile events. The Office Manager may also supervise one or more student workers who aid in day-to-day office management.

  • Provides all administrative and logistics support for event planning, including conferences and research workshops. seminars, and meetings. Researches and analyzes logistical and financial options for all events
    • Communicates with conference sponsors and assists with fundraising-related duties.
    • Coordinates with Haas event staff on room reservations, catering, and event audio and video permits.
    • Coordinates and arranges accommodations, parking, and reimbursement for all invited conference attendees, speakers, and visitors.
    • Develops and manages online registration system for EI and C2M events, including troubleshooting with the registration vendor.
    • Responsible for EI and C2M websites, EI blog, EI social media accounts (currently: LinkedIn, Bluesky, Instagram), and all other EI electronic communications. Update EI and C2M websites. Administer, troubleshoot, and update the EI blog site (in coordination with faculty authors), the Energy & Environmental Economics seminar website, and the BERC website through the WordPress platform.
  • Purchasing and Reimbursements: Using Berkeley Financial System and BearBuy prepares requisitions, tracks purchase orders, submits vendor requests, and follows through on all paperwork until the payment process is complete. Ensures proper chartstrings are charged. Maintains documentation for all accounting needs. Prepares documentation for reconciling BluCard purchases for procurement purposes.
  • Travel and entertainment reimbursements: responsible for preparing and processing all entertainment and travel costs.
  • Professional Learning and Growth
    • Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and at Haas. Exemplifies Haas’ four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
    • Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.
  • Other duties as assigned.

Required Qualifications

  • Experience working in an administrative setting.
  • Solid spoken and written communication and interpersonal skills to communicate effectively with all levels of staff, faculty, students, program participants, and outside constituents.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Strong skills in website management, social media, and WordPress platforms.
  • Experience with budgets and including tracking and forecasting expenses.
  • Working knowledge of common organization-specific and other computer application programs.
  • Ability to use sound judgment in responding to issues and concerns.
  • Ability to use discretion and maintain confidentiality.
  • Bachelor’s degree in related area and / or equivalent experience / training

Preferred Qualifications

  • Experience with Berkeley Financial System (BFS) and BearBuy procedures and processes, including adherence to institutional policies.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $38.81 (Step 9) – $51.95 (Step 22)

      • This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
      • This position is non-exempt and paid bi-weekly.

Other Information

    • This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
    • This role initially requires working on campus. Future flexible work options may be explored once onboarding and a training period are complete.
    • This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.