Hiring Process & Responsibilities

Skip to appointment-specific information using the links below:

• Graduate Student Instructors (GSIs) & Readers
• Graduate Student Researchers (GSRs)

Hiring Process for Haas GSI and Reader Positions

Courses that have been allocated Graduate Student Instructor (GSI) and/or Reader funds will be listed on the Haas GSI/Reader Recruitment Site. Funding guidelines are posted on the Faculty Funding Page).

An information email is sent out to the Haas Faculty email list two weeks before the upcoming semester’s Graduate Student Instructor (GSI) and Reader positions are advertised to the Haas graduate student population, to notify faculty of their GSI/Reader allocations and pending deadlines. Summer and Fall positions are announced by email in March of the hiring year. Spring positions in October.

Appointment details (including job title/FTE(%)/total working hours/online job description), for GSI & Reader positions are viewable to hiring faculty on the Haas Recruitment Site (CalNet ID/password required). Haas Faculty GSI_Reader Recruitment Application Manual

Important Note: Hiring Instructors are advised to never make verbal promises to hire. Instead, Hiring Instructors may tell a candidate that “an offer, if forthcoming, will be made in writing via an appointment notification letter.” This will help to avoid situations where an individual cannot be hired due to failure to meet eligibility requirements.

The Dean’s office recommends that all hiring faculty members meet with the final candidate in order to discuss the following:

• Review duties/responsibilities that will be assigned.
• Review weekly work hours and expectations for the ASE.
• Dates of midterm, final exams, and deadlines for work to be completed.
• Confirm that the selected candidate will be in the state of California during the entire tenure of the appointment
• Sign the Description of Duties form.

Central campus and the Dean’s office also advises hiring faculty members to meet with their employee monthly to discuss any concerns that may arise and to provide opportunities for mentorship. A list of faculty and departmental responsibilities in preparing GSIs for teaching is available on the Graduate Division site.

Once the hiring faculty member has selected a candidate for their position on the recruitment site (instructions.pdf), the candidates eligibility will be checked by the ASE Administrator and if clear, the letter of appointment will be generated via the GSI/Reader recruitment site and an email sent to the selected candidate with instructions on accessing their appointment letter via the recruitment site, any required training, and how to complete the HR onboarding process with Berkeley Regional Services (BRS). The course instructor will also be able to view the letter of appointment via the faculty side of the GSI/Reader recruitment site.

The appointment details will then be forwarded to Berkeley Regional Services (BRS) for processing. Berkeley Regional Services will contact the GSI/Reader candidate to complete any required hiring paperwork. When all forms are submitted and the onboarding process is complete, the ASE will receive a Welcome email from BRS, providing the onboarding completion date along with instructions for receiving pay.

Hiring faculty members cannot begin assigning work until after the GSI/Reader has completed the onboarding process and not before the appointment begin date (see service date section),  detailed on the first page of the letter of appointment.

The policy of the Haas School is to give priority for ASE appointments to eligible Haas students first, then other eligible UC Berkeley students, then eligible students from other UC campuses. In addition, the policy of the Haas School is to give priority for ASE appointments in Haas courses to advanced Haas PhD students first, then other Haas and UC Berkeley PhD students, then Haas MBA (and rarely undergraduate) students, before considering eligible non-UC Berkeley PhD students and others.

Hiring Process for Haas Graduate Student Researchers (GSR) positions

Funding for GSR positions is arranged through the individual hiring instructor’s research budget or through a sponsoring program.

Haas faculty that are interested in hiring a GSR should contact the ASE Administrator by email with the following information:

• Appointment Begin and End Date
• Appointment FTE(%)
• GSRs first and last name
• GSRs student identification number
• GSRs email address
• Physical location of where the work will take place (including campus building name, room number, desk/cubicle number)
• If any of the work will be done remotely

In order to be hired under the Graduate Student Researcher (GSR) job title, the individual must be a registered UC graduate student. No exceptions.

The GSRs pay step is determined by the students previous GSR experience.

For information regarding GSR eligibility requirements and the GSR salary scale, please visit the Graduate Appointments website.

If a hiring faculty member needs assistance with advertising their GSR position, a job description should be forwarded to the ASE Administrator, along with the following information:

• Appointment Begin and End Date
• Appointment FTE(%)
• Name of hiring supervisor

Important Note: Hiring Instructors are advised to never make verbal promises to hire. Instead, Hiring Instructors may tell a candidate that “an offer, if forthcoming, will be made in writing via an appointment notification letter.” This will help to avoid situations where an individual cannot be hired due to failure to meet eligibility requirements.

Once the hiring faculty member has selected a candidate for their position, the ASE Administrator will run an eligibility check and if clear, will forward the GSR appointment details to Berkeley Regional Services (BRS), who will then forward the GSR letter of appointment to the graduate student. Once the GSR letter of appointment is signed, dated and returned to BRS, an onboarding appointment will be scheduled with the GSR to complete any required HR paperwork.

All hiring faculty members must complete the GSR Description of Duties form per the terms of the GSR Collective Bargaining Agreement, which will be forwarded to the hiring faculty member from Berkeley Regional Services. BRS will not process the GSR appointment in UCPath, until the GSR Description of Duties form is completed, signed, and returned to BRS.

Once the onboarding process is fully completed by the GSR and the appointment has been entered into UCPath, the GSR will receive a Welcome email from BRS, specifying the date onboarding was completed, along with instructions for receiving pay.

Faculty members cannot begin assigning any work to their GSRs until onboarding has been completed, No exceptions.

For comments or questions, please e-mail the ASE Administrator.