Work Hours at Haas
The standard definition of a full-time appointment is 8 hours per day/40 hours per week. This can be referenced in PPSM-30: Compensation, under Section III C Hours of Work (https://policy.ucop.edu/doc/4010400). For example, a schedule from 8:00 a.m. to 5:00 p.m. (typically including a 1-hour unpaid meal break) is used as a standard example of an 8-hour workday.
Some units may have set hours, especially those who need to be present to students and/or staff at consistent, accessible times each day. At a supervisor’s discretion and in accordance with unit needs, flexibility may be established within a unit, for example with some employees arriving and leaving earlier and others arriving and leaving later. In this scenario, employees could be allowed to arrive at 8:00 AM, take a half-hour lunch, and leave at 4:30 PM. Alternatively, employees might arrive at 9:00 AM, take a half-hour lunch, and leave at 5:30 PM. In either scenario (or other iterations), the standard workday remains with 8 hours worked and at least a 30-minute unpaid lunch time before the fifth hour of the day. Employees are also allowed 10-minute breaks for every 4 hours worked.
Some managers set “core hours” within their units to allow arrival and departure flexibility. For example, a unit might have “core hours” of 9:00 AM to 4:00 PM, in which the latest scheduled arrival is no later than 9:00 AM, and the earliest scheduled departure is no earlier than 4:00 PM. In this example, employees might arrive at 7:30 AM and leave at 4:00 PM with a 30-minute lunch; others might arrive at 9:00 AM and leave at 6:00 PM with an hour-long lunch; in both examples, employees work a scheduled 8 hours.
For full-time exempt employees, the workweek expectation remains; the standard workweek is 40 hours. However, greater emphasis is placed on meeting the responsibilities assigned to the position. For some, that may be a defined schedule, while in other units schedules may vary as business requirements dictate.
Full-time non-exempt employees have the same general expectations, with the caveat that they are not expected to remain available as business requirements dictate and may be eligible for overtime pay if they are asked to work beyond these standard hours.
These standards remain the same for in-person or remote work.
Best practices include clear communication between employee and supervisor, with needed variations discussed and approved in advance. Flexibility is built into these expectations, with paid time off encouraged for planned absences and occasional unexpected ones.