Hiring Staff Positions

This information is intended for managers who need to:

  • Open a new or replacement recruitment
  • Hire a pre-selected candidate into a Contract or Limited (900-hour) position
  • Extend a Staff Contract Appointment
  • Reclassify an existing role

Initiating a Recruitment:

  1. Before you begin the hiring process for new roles, replacements, or extensions, please review the current job description (JD). Once you have reviewed the JD and are ready to move forward, submit the FTE request form via the Staff Workforce Actions Hub.
  2. Finance will review the request and, if approved, route it to the Personnel Committee for review. The Personnel Committee will then either approve, deny, or return the request for more information.
  3. Once approved, you will receive instructions regarding the job description. This will include whether an existing JDX position can be reused with minimal edits (less than 25% change) or if a new description needs to be built in the Job Builder JDX system.

Staff Resources management within the Staff Workforce Actions Hub:

Click the green Request Form folder labeled ‘Create a New Request‘ to begin a submission form.  Please be sure to complete all fields of the form, including the “Business Context and Rationale” and all additional fields in the following panel.

The Hiring Process Guide links to Steps 1 through 9 of the Staff Hiring Process for Managers.  It covers everything you need to know to navigate recruitment from beginning to end.  The Portal Training & Guides link provides resources to assist with the Request Form and Requestor Portal.

You can return to the Staff Workforce Actions Hub at any time to manage and track the status of your requests by clicking on the blue Requestor Portal folder labeled ‘Manage & Track Requests.‘

Reclassification Requests:

  • Reclassification of Career Position:  Please reach out to [email protected] to discuss the reclassification request.
  • Reclassification of Contract Position:  Please reach out to [email protected] to discuss, as the process with regard to a current Contract role is very different than a Career role.

For reclassifications, we recommend the following process:

    1. Meet with Haas Staff HR to discuss your needs, edits to the Job Description, and comparisons to other classifications.
    2. Submit the reclassification review request to the Personnel Committee via the Staff Workforce Actions Hub FTE submission form.
    3. If approved, work with Haas Staff HR and our classification partners at People and Culture.
    4. People and Culture approval is required to proceed with a new classification.

Haas Personnel Committee (PC): 

The PC meets every other week. You will be notified as soon as a decision is made regarding your position. If the committee has questions, you may be requested to attend a meeting to discuss the details. Once approved, you will continue working with Haas Staff HR on the recruitment or extension process.

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The steps above initiate the recruitment process.  After a position or reclass is approved by the Personnel Committee,  Haas HR will reach out to the hiring manager for the next steps in the process, working with you as you classify, post, select, and make an offer to candidates.  The documents in our Hiring Process Instructions for Managers folder provide the step-by-step guidance that Haas Staff HR will continue to provide as we work closely with our BRS and People and Culture colleagues to support our recruitment goals.