Hiring a Student Assistant- NEW!

The Student Assistant series gives campus departments the option to hire UC Berkeley students for various types of jobs on an hourly basis.

Based on feedback from customers, the campus will no longer use ServiceNow cases for student assistant hiring. Effective 8/19/19 student assistant hiring will be done through Smartsheets, not Service Now cases.

How Does it Work?

The designated supervisor or coordinator will use the Student Hiring Form to provide all of the necessary information.

That information will be uploaded to a Smartsheet and Berkeley Regional Services (BRS) will be able to process the hire/rehire from the Smartsheet.

Action Steps

1. Once you have identified the student to be hired/rehired, please submit the Student Position Number Request form to request a position number. Your request will be routed to Haas HR and someone will follow up with you within 24-hours.

2. Once you have the position number complete the Student Hiring Form. Enter the number you obtained  from Rosemary in the form (position number field). Required fields are marked with an asterisk on the form. The required fields are below, all other information is optional, funding information is NOT required.

  • Student’s last name and first name
  • Position #
  • Student email address
  • Supervisor’s last name and first name
  • Appointment Start and End Dates
  • Does the Student hold another concurrent job
  • Hourly Compensation Rate
  • Confirmation of whether the student MUST have work study
  • Appointment percentage
  • Job Description
  • Background Check Needed

3. After you have submitted the form, email your Finance Analyst (Haas Finance Assignments) to notify them that you have completed a form to hire a student. Your financial analyst will link your position to the appropriate funding codes.

4. If you wish to extend an existing student assistant’s appointment, please submit a ServiceNow Case.

5. All student new hires and rehires should be submitted through the new SmartSheet using the Student Hiring form link.

Do you need instructions on posting jobs on the Workstudy page? Here they are.

Hiring a GSI, GSR, or Reader

To hire a GSI, GSR, or Reader, contact Rosina Rocco in the Haas Academic Affairs unit.

Key Contact


Casual/Staff Student Worker (email both):

Alicia Martinez, Haas HR Talent Consultant – alicia.martinez@berkeley.edu

Karese Young, BRS HR Generalist – karese@berkeley.edu

Academic GSI, GSR, or Reader (email both):

Rosina Rocco – rrocco@haas.berkeley.edu

David Beausoleil – dbeausoleil@berkeley.edu

Additional Resource


Student Assistant Worker Onboarding Checklist

Related Links


Read the latest campus information on coronavirus (COVID-19) here. →